📦 FIFO: A Smart QR-Based System to Save Revenue and Prevent Expiry Losses

In the world of FMCG, packaged food and pharmaceuticals, expired inventory is not just a health hazard — it’s a massive revenue drain. From overstocked shelves to neglected godowns, tons of products are discarded every year simply because they weren’t tracked or billed on time.

But what if there was a smart way to ensure that older stock is always billed before newer arrivals?

Introducing FIFO — a QR code-based inventory application built entirely in-house to enforce the First-In-First-Out principle at the ground level.

🔍 What Is FIFO?

FIFO stands for First-In-First-Out, a standard inventory practice that ensures older stock is sold or used before newer inventory. While the concept is not new, its manual implementation is prone to errors and inefficiencies.

This is where the FIFO QR-based app steps in — transforming the concept into a practical, automated system.

📱 How It Works

• Each unit or batch of inventory is tagged with a unique QR code at the time of inward entry.

• The app tracks the entry date and stock location.

• When billing or dispatch is initiated, the system automatically checks for older stock first.

• If older stock is available in the godown or shop floor, new stock billing is restricted — enforcing true FIFO.

• A detector also enables tracing the stock in the warehouse.

• Real-time alerts notify the team about nearing expiry dates and unsold stock.

💡 Key Benefits

✅ Prevents Expiry-Based Losses

Ensures products are sold within their shelf life, especially crucial for food and pharma industries.

✅ Enhances Inventory Discipline

No more manual sorting or skipping older stock due to oversight — the system won’t allow it.

✅ Saves Revenue & Reduces Wastage

FIFO implementation can save lakhs in unsold or expired goods over a short period.

✅ Boosts Regulatory Compliance

Supports traceability, reduces liability, and aligns with food safety norms.

✅ Streamlines Operations

Simplifies stock management in godowns, retail outlets, and distribution centers.

🏭 Adoption Across FMCG Sectors

Several FMCG manufacturers and distributors have already begun implementing the FIFO system, recognizing its practical impact on reducing inventory leakages and improving supply chain hygiene. The software, developed in-house, is customizable for scale — whether it’s a single outlet or a nationwide distribution network.

🌐 Why It Matters

In an era of tight margins and increased consumer scrutiny, letting stock expire due to internal inefficiencies is no longer acceptable. Technologies like FIFO bridge the gap between planning and execution, empowering businesses to operate with precision, accountability, and savings.

FIFO is not just a tool — it’s a mindset shift in inventory management. By putting technology in charge of discipline, businesses can avoid human error, reduce waste, and protect both profits and consumers.